Deciphex builds a global network of pathologists to deliver faster, accurate diagnostics and improve patient outcomes through digital pathology workflows.

The Challenge

Deciphex struggled to manage pathologist hiring and onboarding across disconnected tools, creating inefficiencies and data gaps.

• Fragmented records: No centralized place in HubSpot to create and track pathologists through their hiring journey.

• Manual tool handoffs: Coordinating HubSpot forms, DocuSign NDAs, and Bamboo HR records relied on error-prone manual steps.

• Time-intensive process: Teams spent hours on data entry, document chasing, and status updates, slowing onboarding velocity.

Our Solution

RevOps Automated built a unified Pathologist Onboarding system natively in HubSpot, integrating seamlessly with DocuSign and Bamboo HR.

• Custom 'Pathologists' object: Centralized all pathologist records with a dedicated "Pathologist Onboarding" pipeline and tailored stages.

• End-to-end automation: HubSpot forms capture submissions → pipeline advances → DocuSign sends NDAs automatically → signed docs trigger Bamboo HR records.

• Seamless integrations: Real-time interplay ensures data flows accurately between HubSpot, DocuSign, and Bamboo HR without manual intervention.

• Streamlined visibility: Custom properties and views provide full lifecycle tracking in one CRM dashboard.

This eliminated tool silos, creating a single source of truth for pathologist management.

The Impact in Numbers

The new system delivered dramatic efficiency gains and error elimination.

Additional Gains:

• Faster hiring velocity: Pathologists onboard 70% quicker, accelerating Deciphex's global network growth.

• Zero errors: Automated data sync eliminates typos, missing docs, and duplicate records.

Scalable capacity: Handles increased hiring volume without additional headcount or process complexity.